Executive Assistant (Fully Remote) – Seed-Stage Venture Capital Fund
Location: Remote (Work from Home), 9 AM – 5 PM EST
Eligible Countries: South Africa, Egypt, Nigeria, Kenya, Tunisia, Uruguay, Suriname, Peru, Paraguay, Guyana, French Guiana, Ecuador, Colombia, Chile, Panama, Guatemala, Costa Rica, Brazil, Argentina, Bolivia
About the Role
Our client, a seed-stage venture capital fund, seeks an experienced and proactive Executive Assistant to support their Managing Partner. This high-impact position requires exceptional organizational skills, impeccable communication in both written and spoken English, and the ability to thrive in a fast-paced, dynamic environment.
The ideal candidate will have a history of supporting high-level executives, excelling in problem-solving, creating structure, and contributing to a mission-driven team. Your role will ensure the Managing Partner remains focused on strategic priorities by managing calendars, optimizing workflows, and streamlining operational processes.
If you are excited by the prospect of working in venture capital, supporting visionary founders, and enabling transformative technologies, this is a unique opportunity to be part of a high-performing team while advancing your career.
Key Responsibilities
Executive Support
- Manage the Managing Partner’s calendar, scheduling meetings with portfolio companies, investors, and stakeholders.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Track deadlines and key deliverables to ensure priorities are met.
- Draft, proofread, and format professional correspondence, presentations, and reports.
- Identify opportunities for workflow improvements and proactively address potential challenges.
Operational Support
- Maintain and update the fund’s knowledge base (Google Drive, Notion) alongside the Chief of Staff.
- Support portfolio company onboarding, managing documentation and templates.
- Assist in documenting and optimizing operational processes.
- Track action items and ensure follow-through on internal and external meeting outcomes.
Administrative Management
- Handle expense reporting and reimbursements for the Managing Partner.
- Screen and prioritize incoming communications, responding or delegating as necessary.
- Manage task systems to prevent overlooked responsibilities.
- Anticipate administrative needs and proactively resolve issues.
Portfolio & Event Coordination
- Assist in creating professional communications such as newsletters and reports.
- Plan and coordinate events, including logistics and materials preparation.
- Serve as a liaison between the Managing Partner and portfolio companies, streamlining communication.
- Identify and suggest improvements for communication processes.
