Administrative Operations Specialist
Location: Remote (Africa)
Compensation: $1,200/Month
Join Project Growth!
Are you a highly organized, detail-oriented professional ready to support a dynamic team? Project Growth is looking for an Administrative Operations Specialist to ensure seamless operations. This fully remote role offers an exciting opportunity to make a significant impact while working from anywhere in Africa.
Administrative Operations Specialist (Fully Remote)
Our client is seeking a proactive, detail-oriented Administrative Operations Specialist to enhance the efficiency and effectiveness of their operations team. In this role, you’ll take ownership of critical administrative responsibilities, including data quality control, invoicing reconciliation, contract management, contractor oversight, and consultant sourcing. If you’re tech-savvy, thrive under pressure, and love tackling new challenges, we invite you to apply.
Position Details
- Location: Fully Remote (Work from Home)
- Schedule: 9 AM – 5 PM PST
Key Responsibilities
- Data Quality Control
- Ensure data accuracy and consistency by reviewing and verifying entries across systems.
- Resolve discrepancies and implement data quality standards.
- Invoicing Reconciliation
- Match consultant invoices with performed work and contracts.
- Process invoices promptly and resolve billing discrepancies.
- Contract Management
- Assist in drafting, finalizing, and organizing contracts and agreements.
- Administrative Support
- Provide comprehensive support to the operations team, including scheduling meetings, preparing agendas, and managing correspondence.
- Process Improvement
- Identify and implement opportunities for streamlining workflows and enhancing efficiency.
- Contractor Management
- Oversee contractor onboarding, performance tracking, and offboarding.
- Ensure policy compliance and promptly address concerns.
- Consultant Sourcing
- Identify and evaluate potential consultants for projects.
- Manage the engagement and onboarding process.
Success Metrics
- Data Accuracy: High-quality data with minimal errors or discrepancies.
- Efficiency: Timely and streamlined completion of administrative tasks.
- Contractor Operations: Smooth onboarding and management of contractors with positive outcomes.
- Team Support: Strong feedback on organizational and administrative contributions.
Qualifications
Experience:
- Minimum 1 year in an administrative or similar role.
- Familiarity with MS Office or data entry systems is preferred.
- Experience with web-based databases is a plus.
Skills:
- Exceptional organizational and time management abilities.
- Keen attention to detail and accuracy.
- Strong English verbal and written communication skills.
- Independent and collaborative work style.
- Analytical mindset with a focus on problem-solving and innovation.
Preferred Attributes:
- Quick learner and adaptable to change.
- Highly tech-savvy with an eye for detail.
- Self-driven and eager to take on increasing responsibility.
- Open to feedback with a transparent communication style.
- Diligent and proactive, asking insightful questions to understand processes deeply.
Why This Role?
This position offers an exciting opportunity to make a meaningful impact in a dynamic, fast-paced environment. If you’re ready to bring your organizational skills and innovative mindset to a team that values efficiency and growth, we encourage you to apply.
Application Process:
To be considered for this role, follow the steps below:
- Fill in the application form
- Record a video showcasing your skill sets
