Job Opportunity: Executive Assistant (Fully Remote)
Location: Nigeria (Nationwide)
Company: WiFi Tribe
Compensation: $24,000 – $48,000 USD per year (based on experience and track record)
About WiFi Tribe
WiFi Tribe is the premier global community for remote professionals who seek personal growth and meaningful connections. Over the past nine years, we’ve brought together 2,500 nomads in 94 cities to colive, cowork, and create lifelong memories. Our mission is simple yet transformative:
Empowering people to live life on their own terms—working remotely from anywhere while building lasting friendships and a life of freedom and fulfillment.
We believe life wasn’t meant to be lived in just one place, that your best work can happen from anywhere, and that everything is better when done alongside great people.
About the Role
As an Executive Assistant, you’ll be the driving force behind WiFi Tribe’s leadership team, enabling them to stay focused on strategic growth while managing key business and personal tasks. You’ll handle everything from scheduling high-stakes meetings to managing travel logistics, ensuring seamless operations that amplify our mission to make remote work more connected, meaningful, and adventurous.
Key Responsibilities
- Email & Communication Management: Filter, organize, and respond to emails and messages, drafting clear communications in the executive’s voice.
- Scheduling & Calendar Management: Optimize schedules, prepare agendas, gather briefing materials, and follow up on action items.
- Travel Logistics: Plan and coordinate itineraries, accommodations, and events for both business and personal travel.
- Task & Deadline Tracking: Stay on top of multiple projects, deadlines, and commitments, ensuring nothing slips through the cracks.
- AI-Powered Efficiency: Leverage tools like ChatGPT to streamline workflows, analyze data, and generate insights.
- Research & Reporting: Conduct rapid research and compile findings into actionable reports, spreadsheets, or dashboards.
- Project Coordination: Oversee deliverables and collaborate with cross-functional teams to meet deadlines.
- Confidentiality & Prioritization: Protect sensitive information and prioritize tasks based on business-critical and personal-urgent goals.
- Process Improvement: Identify operational bottlenecks and propose innovative, tech-forward solutions.
- Relationship Building: Serve as a liaison between departments, external partners, and clients, fostering accountability and alignment.
- Budget & Expense Management: Accurately manage budgets, expense reports, and vendor invoices.
- Event Planning: Organize offsites, retreats, and team events, fostering collaboration and innovation.
- Crisis Management: Tackle unexpected challenges calmly and efficiently.
- Talent Support: Assist with hiring processes, including filtering applications, coordinating interviews, and onboarding new hires.
- Process Documentation: Create and maintain guides and knowledge bases to preserve institutional knowledge.
Must-Have Qualifications
- 3+ years as an Executive Assistant or in a high-level administrative role.
- Flawless organization and attention to detail.
- Strong written and verbal communication skills in English.
- Proficiency with AI tools (e.g., ChatGPT, Claude).
- Tech-savvy with the ability to quickly learn new tools.
- Proactive problem-solving and critical thinking skills.
- Availability to work European/African time zones (10 am–6 pm CET).
Nice-to-Have Skills
- Experience in remote team environments.
- Familiarity with project management tools (e.g., Asana, Trello).
- Knowledge of automation tools (e.g., Zapier).
- Experience with CRM platforms like HubSpot.
- Basic budgeting/accounting skills.
Growth Opportunities
- Mentorship & Exposure: Work closely with the founder and leadership team to gain insights into scaling a global community.
- Leadership Roles: Opportunity to take on special projects or temporary operations leadership roles.
- Project Ownership: Lead initiatives showcasing your ability to manage complex tasks.
Perks
- Fully Remote: Work from anywhere in the world.
- Global Community: Engage with a network of over 700 remote-working professionals.
- Travel Adventures: Participate in WiFi Tribe Chapters to explore iconic destinations.
- Professional Development: Access to sponsored learning resources and conferences.
- Flexible Work Schedule: Focus on results, not hours, for true work-life balance.
How to Apply
- Submit Your Application: Use the provided platform to start your application. Don’t forget to complete the Typeform during the process.
- Screening: Complete assessments and a personality test.
- Video Questions: Answer questions about your background and motivations.
- Main Interviews: Showcase your skills and approach to task management.
- Task Exercise: Complete a short simulation of professional and personal tasks.
- Leadership Interview: Meet the leadership team to ensure cultural alignment.
Application Tip: Respond to the application question about your favorite country with the word “detail” to demonstrate you’ve read the full job description.
Ready to Join the Tribe?
We’re excited to meet someone who’s passionate about solving problems creatively, maintaining integrity, and fostering meaningful connections worldwide. If this sounds like you, let’s make remote work more connected, meaningful, and adventurous—together!
