Job Title: Administrative Secretary
Company: Marymount School
Department: Administration & Office
Location: Lagos, Nigeria
Employment Type: Full-Time
Salary Range: NGN 75,000 – 150,000
Application Process: Easy Apply
Job Summary:
The Administrative Secretary will provide comprehensive administrative support to the executive team and the organization. The ideal candidate will possess exceptional communication and organizational skills, demonstrate proactive management of schedules, and have prior experience supporting senior-level executives.
Minimum Qualification: HND
Experience Level: Entry Level
Experience Length: 2 years
Job Description/Requirements:
Responsibilities:
- Manage and coordinate the executive team’s calendars and schedules to ensure optimal time management.
- Handle incoming calls, messages, and correspondence, responding promptly or redirecting as appropriate.
- Develop and maintain efficient filing, record-keeping, and organizational systems.
- Arrange travel logistics, including booking flights, hotels, and rental cars, and preparing detailed itineraries.
- Prepare reports, presentations, and documents for meetings and executive briefings.
- Schedule and organize meetings, including preparing agendas and taking minutes.
- Maintain strict confidentiality and exercise discretion when handling sensitive executive matters.
- Act as a liaison between internal and external stakeholders to ensure seamless communication.
- Manage office supplies and equipment, coordinating with vendors as needed.
- Perform additional administrative duties as required to support executive operations.
Requirements:
- Minimum of an HND/Bachelor’s degree in Secretarial Studies, Office Management Technology, Business Administration, or a related field.
- At least 2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Familiarity with calendar management software and document organization systems.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- High attention to detail and problem-solving skills.
- Ability to work independently and handle confidential information with discretion.
- Strong time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proactive, solution-oriented approach to administrative tasks.
How to Apply:
Interested candidates are encouraged to apply easily through the provided application process.
This role is ideal for a detail-oriented, proactive individual looking to contribute to the efficient functioning of a dynamic organization.
