Job Title: Executive Assistant
Company: NovaVibe Media
Location: Lagos, Nigeria
Industry: Entertainment, Events & Sports
Employment Type: Full-Time (Hybrid)
Salary Range: NGN 150,000 – 250,000
Job Overview
NovaVibe Media is looking for a proactive and highly organized Executive Assistant to support our leadership team. In this role, you will play a crucial part in ensuring the seamless operation of daily executive activities, including managing schedules, communications, travel, and project coordination. The ideal candidate will have excellent multitasking abilities, attention to detail, and a professional demeanor. If you’re ready to thrive in a fast-paced and dynamic environment, we’d love to hear from you.
Key Responsibilities
- Calendar and Schedule Management
- Organize and maintain executive calendars.
- Schedule appointments, meetings, and events, prioritizing tasks to meet deadlines.
- Coordinate schedules with internal departments and external stakeholders.
- Communication and Correspondence
- Act as the primary point of contact for executives.
- Handle emails, phone calls, and other communications professionally.
- Draft reports, presentations, and official correspondence.
- Travel Arrangements
- Plan and organize domestic and international travel.
- Handle flight bookings, accommodations, and travel itineraries.
- Assist with visa applications and prepare travel documents as needed.
- Meeting Coordination
- Prepare meeting agendas and materials.
- Take detailed minutes and follow up on action items.
- Arrange venues, equipment, and refreshments for meetings.
- Document and File Management
- Maintain important files, contracts, and documents securely.
- Ensure proper organization and easy retrieval of records.
- Project Support
- Track deadlines and deliverables for ongoing projects.
- Provide research, analysis, and reporting assistance.
- Stakeholder Relationship Management
- Build positive relationships with internal teams, clients, and external partners.
- Act as a liaison to strengthen collaboration between executives and stakeholders.
Qualifications and Experience
- Educational Requirement: Bachelor’s degree or equivalent.
- Experience: Minimum of 2 years in an executive assistant or similar role.
- Strong organizational, communication, and time management skills.
- Ability to handle multiple tasks and work independently.
- Discretion, confidentiality, and attention to detail.
- Problem-solving and proactive mindset.
Preferred Skills
- Familiarity with project management tools.
- Basic understanding of financial and accounting principles.
- Ability to perform under pressure and meet tight deadlines.
Work Environment
This is a full-time hybrid position that requires flexibility to adapt to a fast-paced environment.
Why Join NovaVibe Media?
By joining NovaVibe Media, you’ll have the chance to work in an exciting industry, support high-level executives, and contribute to meaningful projects. This role offers competitive pay and the opportunity to grow your career while helping the organization focus on its strategic goals.
